Four-Year MD Program SOM Faculty Handbook

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Policy Precedent

The School of Medicine

Background of the School

Background of the School

Mission Statement and Program Objectives

School of Medicine Mission Statement

Current Four-Year MF Program Objectives

From Fall 2022: Four-Year MD Program Objectives

SOM Organizational Chart

SOM Organizational Chart

School of Medicine Board

School of Medicine Board

Administrative Structure of the School of Medicine

Administrative Faculty Definitions

Dean of School of Medicine

Dean of Students

Dean of Admissions

Senior Associate Dean of Basic Sciences

Senior Associate Dean of Clinical Studies

Associate Dean of Clinical Studies (US and UK)

Associate Dean of Strategic Planning (SP), Continuous Quality Assurance (CQA) and Accreditation

Associate Dean for Faculty Affairs

Associate Dean for Evaluation and Assessment

Assistant Dean of Research

Assistant Dean of Multicultural Affairs

Assistant Dean for Simulation

Assistant Dean of Preprofessional Programs

Assistant Dean for Curriculum

Assistant Dean, St. George’s University of Grenada School of Medicine/Northumbria University Four, Five and Six-Year MD Program

Assistant Dean for Curriculum Management

Assistant Dean for Clinical Studies (Years 3 and 4)

Associate Dean of Students – Clinical (Dean of Students Office)

Assistant Dean of Students – Wellness (Clinical) (Dean of Students Office)

Assistant Dean of Students – Basic Sciences (Dean of Students Office)

Assistant Dean of Academic Advising (Dean of Students Office)

Directors

Academic Leadership Team

Years 1 and 2

Department Chairs

Course Directors

Content Managers

Module Coordinators

Years 3 and 4

Chair and Associate Chairs of Clinical Departments

Director of Medical Education (DME)

Clerkship Directors

Councils and Panels

Clinical Council US

Clinical Council UK

The Basic Sciences Dean's Council

Diversity, Equity, and Inclusion (DEI) Council

Faculty Panel on Academic Professionalism (FPAP) for SOM

Shared Governance Committees

Curriculum Committee (CC)

Committee for Academic Progress and Professional Standards (CAPPS)

Faculty Student Selection Committee (FSSC)

Graduation Assessment Board (GAB)

Administrative Committees

Academic Progress Review Committee (APRC)

Faculty Professional Development Committee (FPDC)

Learning Environment Committee (LEC)

Supplemental Academic Support Committee (SASSC)

Offices/Units/Divisions

Office of the Dean

Office of the Senior Associate Dean of Basic Sciences

Office of the Senior Associate Dean of Clinical Studies

Office of the Dean of Students

Academic Advising, Development and Support Department (AADS)

Office of Career Guidance (OCG)

Curriculum Evaluation and Assessment Division (CEAD)

Office for Medical Student Performance Evaluation (MSPE)

Office of Student Accessibility and Accommodation Services (SAAS)

Office of the Ombudsperson

Vice President for Accreditation and Office of Accreditation and Licensure Affairs

Office of Clinical Education Operations (CLINED)

New Student and Student Clinical Coordinators

Office of the University Registrar

Title IX Information

School of Medicine Faculty Senate

School of Medicine Faculty Senate

SOM Faculty Senate and Shared Governance

Faculty Affairs Committee (FAC)

Student Affairs Committee (SAC)

Role of the Senate Officer

Policies for Faculty

Faculty Professional Conduct

Professional Responsibilities and Expectations

Academic Freedom Statement

Definition and Components of Academic Freedom

Non-involvement of Healthcare Providers in Student Assessment and Promotion

Public and Community Service and Conflict of Interest Policy

Social Media Policy

Procedure for Requesting Permission for Specific Service Requirements

Procedure for Requesting Permission for Specific Service Requirements

Professional Practice by Full Time Faculty and Visiting Professors in Grenada During Years 1 and 2

Opportunities for Faculty-Student Interaction

Faculty Business Meetings

Required Faculty Orientation Sessions

Professional Meetings and Business Travel

Faculty Professional Development and Training

Medical Educator Learner Expectations

Medical Education Guiding Principles

Responsibilities of Medical Educators and Learners

Relationships Between Faculty and Students

Appropriate Supervision of Students

Learning Environment Policy

Learning Environment Policy

Recruitment and Appointments

Recruitment and Appointments

Departmental Human Resource Requirements

Employed Faculty Appointments

Employment Agreement

Salary Structure and Annual Cost of Living Adjustment

Tenure

Appointment Renewals

Training requirements for Faculty

Attendance at Meetings

Behaviors Leading to a Warning, Unpaid Leave of Absence, Suspension, and/or Non-Renewal of Employment

Behaviors Leading to a Warning, Unpaid Leave of Absence, Suspension and/or Non-Renewal of Employment

End of the Employment Relationship at End of Appointment Term

Appeals of Termination

Faculty Evaluations and Review

Summary Overview of the Faculty Appraisal and Evaluation Process

Overview of Student Satisfaction Evaluations Process

Student Satisfaction Evaluation Process

Responsibilities for Preparation of Faculty and Course Evaluations

Faculty Remediation Based on Student Satisfaction Surveys

Professionalism Issue Reporting

Leaves and Vacation-Time Teaching

Compassionate Leave

Maternity Leave

Paternity Leave

Vacation Leaves

Jury Duty

Sabbatical Leave

Course, Phase, and Curriculum Reviews

Course, Phase, and Curriculum Reviews

Faculty and Grievance Policy

Grievance Policy Statement

Grievance Policy Statement

Definitions for Purposes of this Section of the SOM Handbook

Faculty to Faculty Grievances: Senate Committee

Faculty to Student Grievances

Student to Faculty Grievances

Faculty to Administrator Grievances

Full Time Equivalent (FTE) Policy

Overview of FTE Categories

Teaching

Research, Scholarly and Creative Activities

Service

FTE Work Assignment

FTE Category Breakdown

FTE Calculation Guidelines

FTE Calculation Guidelines

Administrative Appointments

Continuous Quality Improvement of FTE Calculations

Appointment and Promotions Criteria

General Guidelines

Overview of the Appointments Process

Basic Sciences Faculty Appointments

Clinical Sciences Faculty Appointments and Reappointments

Appointment of Department Chairs and DMEs

Overview of Promotions Process

Experience Exceptions from Promotion

Demonstrator Elevation Guidelines

Addressing an Unfavorable Promotion Decision

Promotion Timeline

Promotion Timeline

Number of Affiliate Clinical Faculty

Responsibilities – Affiliate Clinical Faculty

Termination Process – Affiliate Clinical Faculty

Faculty Reviews and Preparation for Promotion

SOM Academic Tracks

Overview and Designations for Academic Tracks

Description of Tracks

Education Track

Research (Basic Sciences/Clinicians) Track

Transferring to Another Track

Terminology for Faculty Positions

Track Promotion Requirements

Track Appointments Process

Foundational Requirements (all tracks)

General Academic Requirements

Track-Specific Requirements

Quantitative Standards for each Track-Specific Requirement

Rank-Only, Non-Track Positions

General Record Keeping

General Record Keeping

Appendix 1: Responsibilities of College Directors

Appendix 1: Responsibilities of College Directors

Appendix 2: Course, Clerkships and Phase Review Process

Basic Sciences Course Review Guidelines

Clerkship Review Guidelines

Phase Review Guidelines

Curriculum as a Whole Review Guidelines

Curriculum Synopsis

Appendix 3: Student Evaluations of Faculty Performance – Basic Sciences

Appendix 3: Student Evaluations of Faculty Performance – Basic Sciences

Appendix 4 Student evaluations of faculty performance – Clinical

Family

Medicine

OB/GYN

Peds

Psych

Surgery

Appendix 5: Faculty Promotions Procedure

Call for Nominations

Deadlines for Promotion

Appendix 6: Criteria for Scholarly activity and publications

Appendix 6: Criteria for Scholarly Activity and Publications

Appendix 7: Faculty Appraisal Policy

Background and Purpose

Scope

Policy Statement

Comparative Analysis of Data

Appendices

Appendix 8: Track Criteria

Appendix 8: Track Criteria

Appendix 9: School of Medicine Faculty Senate

SOM Faculty Senate By-laws

School of Medicine Faculty Senate Standing Rules

Charges of School of Medicine Senate Committees

School of Medicine Faculty Affairs Committee

School of Medicine Student Affairs Committee.

Appendix 10: Shared Governance Committee By-Laws

Curriculum Committee (CC)

Curriculum Committee (CC)

Basic Sciences Curriculum Subcommittee (BSCSC)

Clinical Curriculum Subcommittee (CCSC)

Student Assessments and Program Evaluation Subcommittee (SAPESC)

Vertical and Horizontal Integration Subcommittee (VHISC)

Academic Resources Subcommittee (ARSC)

Appendix 11: By-laws of Graduation Assessment Board (GAB)

General

Authority

Reporting

Charges

Guiding Principles

Membership

Procedures

Communications, Records and Approval

Appendix 12: By-laws of Committee for Academic Progress and Professional Standards (CAPPS)

General

Authority

Reporting

Charges

Guiding Principles

Procedures

Communications, Records and Approval

Appendix 13. The Bylaws of the Faculty Student Selection Committee (FSSC)

General

Authority

Reporting

Charges

Guiding Principles

Membership

Procedures

Communications, Records and Approval

Administrative Committees

Appendix 14: Learning Environment Committee

Background Information

Synopsis of the Learning Environment Committee

LEC Charge

Summary of Procedures

Membership of the LECT

Leadership Structure of the LEC

Appendix 15. By-laws of Academic Progress Review Committee (APRC)

General

Authority

Reporting

Charges

Guiding Principles

Membership

Procedures

Communications, Records and Approval

Appendix 16: The Judiciary Board

Appendix 16: The Judiciary Board

Members of the Judiciary Board

Matters before the Judiciary Board

Procedures of the Office of Judicial Affairs & Judiciary Board Hearings

Appeal

Interim Suspension

Appendix 17: Student Supervision Policy

Appendix 17: Student supervision Policy

Appendix 18: Diversity Equity Inclusion Policy

Appendix 18: Diversity, Equity, and Inclusion Policy

Appendix 19: SGU Non-Discrimination Policy

Appendix 19: SGU Non-Discrimination Policy

Appendix 20: Performance Bonus Criteria (Basic Sciences Faculty)

Appendix 20: Performance Bonus Criteria (Basic Sciences Faculty)

Appendix 21: SGU Emeriti policy

Appendix 21: SGU Emeriti Policy

List of Abbreviations

List of Abbreviations

Changes made since last revision

Changes made as of November 2023