The Four-Year MD program is designed to be continuous without interruption. Any timeline extensions could impact students’ ability to graduate on time. Nonetheless, some students encounter academic setbacks which may be resolved with an opportunity to remediate courses. The APRC identifies students who are not likely to meet academic standards by the end of an academic term and recommends that they be granted a CR option, which is an extension of their timeline by one academic term. Students may also choose the CR option without a recommendation from the APRC. Students without a CR recommendation from the APRC, who are considering a CR, are required to meet with an Academic Advisor in ADDS to discuss how the CR option may impact their program timelines prior to choosing the CR option.
The CR allows students to repeat the course once if they are not likely to meet academic standards for progress. Deadlines for the CR option are posted prior to the final exam of the last course module.
Students who opt for the CR will not take any summative assessments after the CR option is registered (final exam, OSCE, lab exams – any summative assessment detailed in the course syllabus); however, they must participate in all remaining scheduled academic activities in the academic term as per course requirements described in the course syllabi. In addition, they must complete a CR Final Assignment at the end of the term and present it in person on the day of the scheduled final exam. Students who fail to complete stipulated course requirements forfeit the CR and earn an F grade for the course.
The Medical Excuse Policy for course examinations also applies to the CR Final Assignment. Students with an approved excused absence will be permitted to complete the CR Final Assignment as per the Completion Examination schedule. Students who receive an approved Incomplete (“I”) for an exam or a CR Final Assignment must take the completion of their CR Assignment in person as per the master School of Medicine schedule published on the OUR site
Completion examinations are held within the week following the final examination . Students should consider this completion examination period when scheduling end of term travel.
Any student who is not approved to miss the CR Final Assignment must contact the Dean of Students Office and provide an explanation, which will be evaluated by the Faculty Panel on Academic Professionalism (FPAP). FPAP will then determine whether a panel hearing is required. The student will then receive a zero score for the missed examination and an Incomplete (I) grade for the course. Students must then contact the Course Director to arrange the completion of the CR Final Assignment in accordance with the completion examination schedule. Failure to resolve the missing CR Final Assignment by the specified deadline will result in the student forfeiting their CR option and receiving a Failing grade for the course.
Students who comply with all CR requirements will receive a grade of CR on their transcript, repeat all term coursework in the ITI delivery format, and adhere to all policies related to participation in the ITI delivery format.
Students who take the CR option are at risk of not meeting the MD program’s satisfactory progress guidelines and will be placed on Monitored Academic Status (MAS) by the Academic Performance Review Committee (APRC). Student should note that although no final numeric grade is issued for the credit remediation (CR) course, during an APRC (performance review) or CAPPS (appeals review), a CR is viewed as an academic setback should the student subsequently fail to meet academic or timeline standards.
If a CR has been taken in the first year of the MD program, an additional CR may be allowed in the second year. Presuming students have no prior academic setbacks or timeline delays (i.e., F grades, Leave of Absence) and only one previous CR, they may be granted and additional CR in accordance with the following rules (as per the table shown):
- One CR granted during Year 1 (Term 1 or Term 2) and one CR granted during Year 2 (Term 3, 4, or 5); or
- Two CRs granted in Year 2 (Term 3, 4, or 5). A Term 5 CR applies to both the PCM501 and the BSFCR course, which, together, will constitute one CR.
CR COMBINATIONS:
Year 1 Year 2
| Year 1 | Year 2 | ||||
|---|---|---|---|---|---|
| CR Options: | Term 1 | Term 2 | Term 3 | Term 4 | Term 5 |
| Option 1a | CR | No CR | CR | No CR | No CR |
| Option 1b | CR | No CR | No CR | CR | No CR |
| Option 1c | CR | No CR | No CR | No CR | CR |
| Year 1 | Year 2 | ||||
| CR Options: | Term 1 | Term 2 | Term 3 | Term 4 | Term 5 |
| Option 2a | No CR | CR | CR | No CR | No CR |
| Option 2b | No CR | CR | No CR | CR | No CR |
| Option 2c | No CR | CR | No CR | No CR | CR |
| Year 1 | Year 2 | ||||
| CR Options: | Term 1 | Term 2 | Term 3 | Term 4 | Term 5 |
| Option 3a | No CR | No CR | CR | CR | No CR |
| Option 3b | No CR | No CR | CR | No CR | CR |
| Option 3c | No CR | No CR | No CR | CR | CR |
Students who use the CR option are at risk of not meeting the minimum academic standards of the MD program and will remain or be placed on MAS. Students with prior academic setbacks or timeline delays (F , LOA, APRC/CAPPS stipulations) may be ineligible for one or both CR options.
Note: In year 2, Terms 3 and 4 CRs are counted separately— a CR in Term 3 counts as 1 CR, and a CR in Term 4 counts as a separate CR. If a Term 5 CR is taken, students will repeat both PCM501 and BSFCR. These are considered one CR.
Students should refer to the Repeated Coursework Tuition Policy section of this manual for information on costs associated with repeating coursework